Description :

Job Summary:

We are seeking a highly organized and proactive Personal Secretary to provide administrative and executive support to the CEO & Director. The ideal candidate will handle confidential matters, manage schedules, coordinate meetings, and ensure smooth daily operations.

Key Responsibilities:

• Manage and maintain the executive’s schedule, appointments, and travel arrangements.
• You will be working in two shifts—morning and night. Half of your time will align with US Pacific Standard Time (PST).
• Handle confidential correspondence, emails, and phone calls professionally.
• Handle Sales Navigator, HubSpot, Zoominfo, and LinkedIn.
• Prepare reports, presentations, and meeting agendas as required.
• Coordinate internal and external meetings, including note-taking and follow-ups.
• Maintain and organize files, records, and documentation.
• Act as a point of contact between the executive and internal/external stakeholders.
• Assist in personal tasks, event planning, and other ad hoc duties as assigned.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or a related field (preferred).
• Required Excellent Communication in English.
• Proven experience as a Personal Secretary, Executive Assistant, or similar role.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Excellent organizational and multitasking abilities.
• Strong problem-solving skills and attention to detail.

Preferred Qualifications:

• Experience working with senior executives or in a corporate environment.
• Knowledge of office management tools and procedures.
• Ability to work independently and handle multiple priorities.